{"id":14016,"date":"2018-05-01T00:00:00","date_gmt":"2018-05-01T05:00:00","guid":{"rendered":"https:\/\/centricconsulting.com\/post\/manage-and-measure-marketo-engagement-programs_seattle\/"},"modified":"2021-12-15T00:15:00","modified_gmt":"2021-12-15T05:15:00","slug":"manage-and-measure-marketo-engagement-programs_seattle","status":"publish","type":"post","link":"https:\/\/centricconsulting.com\/blog\/manage-and-measure-marketo-engagement-programs_seattle\/","title":{"rendered":"How to Manage and Measure Marketo Engagement Programs"},"content":{"rendered":"<h2 dir=\"ltr\" style=\"text-align: center;\">The success of any engagement program &#8211; regardless of your marketing automation platform &#8211; hinges on defining clear goals you can measure and monitor.<\/h2>\n<p class=\"intro-text\" dir=\"ltr\"><span style=\"font-weight: 400;\">Many digital marketers use nurture marketing to engage customers because it allows them to maintain multiple touch points throughout the lead lifecycle. <\/span><\/p>\n<p dir=\"ltr\"><span style=\"font-weight: 400;\">These touchpoints are crucial for demonstrating brand value, strengths, and solutions to problems that customers may not have even been aware of. In fact, <\/span><a href=\"https:\/\/blog.marketo.com\/2015\/08\/data-talks-2-proven-lead-generation-tactics-to-jump-on-now.html\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">93% of B2B companies say content marketing generates <\/span><i><span style=\"font-weight: 400;\">more<\/span><\/i><span style=\"font-weight: 400;\"> leads than traditional marketing strategies<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p dir=\"ltr\"><span style=\"font-weight: 400;\">In this blog post, we will focus on Marketo, however, the points covered are still applicable to all digital marketers looking to better understand the basics of nurture marketing.<\/span><\/p>\n<h2 dir=\"ltr\">Marketo Engagement Programs: Four Steps to Manage Them<\/h2>\n<p dir=\"ltr\"><span style=\"font-weight: 400;\">Building a basic engagement program in Marketo is easy to do if you\u2019re familiar with the user interface. If you\u2019re not familiar, <\/span><a href=\"https:\/\/docs.marketo.com\/display\/public\/DOCS\/Create+an+Engagement+Program\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Marketo\u2019s documentation<\/span><\/a><span style=\"font-weight: 400;\"> library provides end users with an extensive catalogue of easy-to-follow product guides. <\/span><\/p>\n<p dir=\"ltr\"><span style=\"font-weight: 400;\">However, the intent of that documentation is to give you the building blocks to get started. The actual management of your Engagement Program is up to you. So where do you begin?<\/span><\/p>\n<h3 dir=\"ltr\">#1 &#8211; Set Measurable Goals<\/h3>\n<p dir=\"ltr\"><span style=\"font-weight: 400;\">Before creating or building out an Engagement Program, you need to first decide what you are trying to accomplish, and whether or not it can be measured. Your goals can be both quantitative and qualitative, so don\u2019t feel obligated to tie your goals only to numeric metrics. <\/span><\/p>\n<p dir=\"ltr\"><span style=\"font-weight: 400;\">Here are a few examples to help you get started:<\/span><\/p>\n<ul>\n<li dir=\"ltr\" style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Gain a higher level of engagement (higher CTR, opens, clicks, etc\u2026)<\/span><\/li>\n<li dir=\"ltr\" style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Get X amount of leads to sign up for a free trial<\/span><\/li>\n<li dir=\"ltr\" style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Increase week-over-week traffic<\/span><\/li>\n<li dir=\"ltr\" style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Reduce the number of unsubscribes (weekly, monthly)<\/span><\/li>\n<li dir=\"ltr\" style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Acquire 20 percent more leads (quarterly) <\/span><\/li>\n<\/ul>\n<p dir=\"ltr\"><span style=\"font-weight: 400;\">Make sure that you and your team are clear from the beginning what those goals are, and how you plan to measure each goal. <\/span><\/p>\n<h3 dir=\"ltr\">#2 &#8211; Report and Measure<\/h3>\n<p dir=\"ltr\"><span style=\"font-weight: 400;\">Marketo has plenty of out-of-the-box reporting options to help you track and monitor the baseline metrics associated with your Engagement Program. <\/span><a href=\"https:\/\/docs.marketo.com\/display\/public\/DOCS\/Engagement+Stream+Performance+Report\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">The Engagement Stream Performance Report<\/span><\/a><span style=\"font-weight: 400;\"> in combination with the <\/span><a href=\"https:\/\/docs.marketo.com\/display\/public\/DOCS\/Landing+Page+Performance+Report\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Landing Page Performance Report<\/span><\/a><span style=\"font-weight: 400;\">\u00a0provides a broad overview of baseline metrics (Click Through Rate, Opens, Delivers, Clicks, etc\u2026) for each program within your content streams. <\/span><\/p>\n<p dir=\"ltr\"><a href=\"https:\/\/docs.marketo.com\/display\/public\/DOCS\/Understanding+Smart+Lists\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Marketo Smart Lists<\/span><\/a><span style=\"font-weight: 400;\"> are also a great resource to help you dive deeper into the metrics you won\u2019t find in Marketo\u2019s standardized reports. For example, you could set up smart lists to track weekly, monthly, or annual stream volumes. Or, you could use Smart Lists to track how many leads clicked on a specific CTA within a landing page or email, which can be extremely useful if you have multiple different links. Marketo also allows users to create subscriptions for all reports and smart lists, so you can deliver insights straight to an inbox.<\/span><\/p>\n<p dir=\"ltr\"><span style=\"font-weight: 400;\">Going beyond Marketo reports and smart lists, you should also be creating some form of custom reporting (outside of Marketo) to better track the metrics that align with your desired goals and outcomes. This could be something as simple as an Excel spreadsheet, or something more robust like a <\/span><a href=\"https:\/\/docs.microsoft.com\/en-us\/power-bi\/service-connect-to-marketo\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Power BI<\/span><\/a><span style=\"font-weight: 400;\"> or <\/span><a href=\"https:\/\/onlinehelp.tableau.com\/current\/pro\/desktop\/en-us\/examples_marketo.html\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Tableau<\/span><\/a><span style=\"font-weight: 400;\"> dashboard. <\/span><\/p>\n<p dir=\"ltr\"><span style=\"font-weight: 400;\">Just make sure you\u2019re not spending all your time updating reports manually, and try to focus on the metrics that show you how well your Engagement Program stacks up against your pre-determined goals.<\/span><\/p>\n<h3 dir=\"ltr\">#3 &#8211; Monitoring and Alerting<\/h3>\n<p dir=\"ltr\"><span style=\"font-weight: 400;\">Equally as important as reporting, you should make sure you\u2019re setting up checks &#8211; using Marketo <\/span><a href=\"https:\/\/docs.marketo.com\/display\/public\/DOCS\/Understanding+Smart+Lists\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">smart lists<\/span><\/a><span style=\"font-weight: 400;\"> and <\/span><a href=\"https:\/\/docs.marketo.com\/display\/public\/DOCS\/Static+Lists\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">static lists<\/span><\/a><span style=\"font-weight: 400;\"> &#8211; to ensure that your Engagement Program is running smoothly. Especially if you\u2019re using complex back-end lead flow architecture. <\/span><\/p>\n<p dir=\"ltr\"><span style=\"font-weight: 400;\">Set up <\/span><a href=\"https:\/\/docs.marketo.com\/display\/public\/DOCS\/Subscribe+to+a+Smart+List\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">smart list subscriptions<\/span><\/a><span style=\"font-weight: 400;\"> to alert you and your team when systematic errors occur, so that you can take action quickly and fix whatever the problem may be. These smart lists can help you catch leads that have been incorrectly routed into your Engagement Program, or trigger and batch campaigns that aren\u2019t working properly. <\/span><\/p>\n<p dir=\"ltr\"><span style=\"font-weight: 400;\">It\u2019s important that you account for as many \u201cfail scenarios\u201d as possible that could occur before launching a new Engagement Program. Fail scenarios include leads that:<\/span><\/p>\n<ul>\n<li dir=\"ltr\" style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Incorrectly qualify for a segment<\/span><\/li>\n<li dir=\"ltr\" style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Are not routed to proper streams based on activity or inactivity<\/span><\/li>\n<li dir=\"ltr\" style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Are not stamped with desired metadata<\/span><\/li>\n<li dir=\"ltr\" style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Improperly leave engagement programs before they complete their journey<\/span><\/li>\n<li dir=\"ltr\" style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Are prevented from making it into certain streams by back-end architecture <\/span><\/li>\n<li dir=\"ltr\" style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Receive the same piece of content multiple times<\/span><\/li>\n<\/ul>\n<p dir=\"ltr\"><span style=\"font-weight: 400;\">This will help you stay on top of possible failures before they can negatively impact the lead journey. Obviously, you can\u2019t account for every possible issue, but it\u2019s a great place to start. <\/span><\/p>\n<h3 dir=\"ltr\">#4 &#8211; Optimize and Iterate<\/h3>\n<p dir=\"ltr\"><span style=\"font-weight: 400;\">You should constantly be looking to optimize and iterate on your Engagement Program. <\/span><\/p>\n<p dir=\"ltr\"><span style=\"font-weight: 400;\">However, when considering larger scale optimizations, you should wait until you\u2019ve reached a point of statistical significance in your data. The point in which you decide to optimize or iterate on your Engagement Program is completely dependent on the number of leads you have passing through it. <\/span><\/p>\n<p dir=\"ltr\"><span style=\"font-weight: 400;\">For example, if your Engagement Program is relatively small (1000 users or less) with minimal growth, you\u2019ll need to wait longer to reach a point of <\/span><a href=\"https:\/\/hbr.org\/2016\/02\/a-refresher-on-statistical-significance\"><span style=\"font-weight: 400;\">statistical significance. <\/span><\/a>That&#8217;s different than<span style=\"font-weight: 400;\">\u00a0an Engagement Program with a relatively large audience (100,000 or more). <\/span><\/p>\n<p dir=\"ltr\"><span style=\"font-weight: 400;\">Once you\u2019ve accumulated enough data, you\u2019ll need to assess a few key aspects:<\/span><\/p>\n<ul>\n<li dir=\"ltr\" style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Which programs are performing well, and which programs are falling short? Maybe there are programs that need to be adjusted or eliminated altogether.\u00a0<\/span><\/li>\n<li dir=\"ltr\" style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Are you seeing low open rates? Consider adjusting the subject line and doing some A\/B testing. <\/span><\/li>\n<li dir=\"ltr\" style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Are your open rates high but your click-through rates low? Maybe your subject line and content don\u2019t align, or maybe the content title is not very appealing. <\/span><\/li>\n<li dir=\"ltr\" style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Which streams are performing the best, and which are falling short?<\/span><\/li>\n<li dir=\"ltr\" style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">How are leads making it into your Engagement Program? Maybe consider adding more points of entry.<\/span><\/li>\n<li dir=\"ltr\" style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">What is the order of your content &#8211; and does it fit within the progression of the customer\u2019s journey?<\/span><\/li>\n<li dir=\"ltr\" style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">How is your back-end architecture performing and is it scalable? Always look for ways to make your back-end architecture easier to manage and more scalable.<\/span><\/li>\n<\/ul>\n<p dir=\"ltr\"><span style=\"font-weight: 400;\">These are just a few examples of ways you can strive to improve your Engagement Program. Some of these optimizations require you to wait long enough to reach a point of statistical significance. Others, you can implement as soon as the issue is identified. <\/span><\/p>\n<p dir=\"ltr\"><span style=\"font-weight: 400;\">It\u2019s all about finding the perfect balance between doing too much and not enough.<\/span><\/p>\n<hr \/>\n<p dir=\"ltr\"><span style=\"font-weight: 400;\">The success of any Engagement Program hinges on defining clear and measurable goals. Goals that allow you to report and monitor effectively, so you can learn enough to be able to optimize and iterate in a meaningful way.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The success of any engagement program &#8211; regardless of marketing automation platform &#8211; hinges on clear goals you can measure and monitor.<\/p>\n","protected":false},"author":63,"featured_media":17658,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_oasis_is_in_workflow":0,"_oasis_original":0,"_oasis_task_priority":"","_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","footnotes":""},"categories":[1],"tags":[16612],"coauthors":[15012],"class_list":["post-14016","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized","tag-seattle","resource-categories-blogs","orbitmedia_post_topic-marketing-crm-technologies","orbitmedia_post_topic-marketo"],"acf":[],"publishpress_future_action":{"enabled":false,"date":"2025-03-27 02:50:49","action":"change-status","newStatus":"draft","terms":[],"taxonomy":"category"},"publishpress_future_workflow_manual_trigger":{"enabledWorkflows":[]},"_links":{"self":[{"href":"https:\/\/centricconsulting.com\/wp-json\/wp\/v2\/posts\/14016"}],"collection":[{"href":"https:\/\/centricconsulting.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/centricconsulting.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/centricconsulting.com\/wp-json\/wp\/v2\/users\/63"}],"replies":[{"embeddable":true,"href":"https:\/\/centricconsulting.com\/wp-json\/wp\/v2\/comments?post=14016"}],"version-history":[{"count":0,"href":"https:\/\/centricconsulting.com\/wp-json\/wp\/v2\/posts\/14016\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/centricconsulting.com\/wp-json\/wp\/v2\/media\/17658"}],"wp:attachment":[{"href":"https:\/\/centricconsulting.com\/wp-json\/wp\/v2\/media?parent=14016"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/centricconsulting.com\/wp-json\/wp\/v2\/categories?post=14016"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/centricconsulting.com\/wp-json\/wp\/v2\/tags?post=14016"},{"taxonomy":"author","embeddable":true,"href":"https:\/\/centricconsulting.com\/wp-json\/wp\/v2\/coauthors?post=14016"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}